Privacy Policy

Last Updated: April 10, 2025

Welcome to Instabook.site ("we," "us," or "our"). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website (the "Site"), use our browser extension (the "Service"), or subscribe to our newsletter. By using the Site, Service, or subscribing to our newsletter, you agree to the terms outlined in this policy.

1. Information We Collect

We collect information about you in the following ways:

• Waitlist/Newsletter Sign-Up: When you join our waitlist or subscribe to our newsletter, we collect:
  • Your email address (required).
  • Your name (optional, if provided).
  You must confirm your subscription via a confirmation email (double opt-in) before being added to our list. This data is stored on our servers located in the European Union using phpList software.
• Analytics Data: We use Google Analytics to collect anonymized data about how visitors interact with our Site. This may include:
  • Your IP address (anonymized by Google Analytics).
  • Browser type and version.
  • Device type.
  • Pages visited, time spent on pages, and referral sources.
  • General location data (e.g., country or region).
  Google Analytics uses cookies to track this information. Cookies are small text files stored on your device. We only enable Google Analytics if you explicitly accept cookies via our cookie consent popup.
• Cookie Consent: When you visit our Site, we store a cookie to remember your consent preference (whether you accepted or declined cookies). This cookie does not contain personally identifiable information and is used solely to respect your privacy choice.

2. How We Use Your Information

We use the collected data for the following purposes:

• Waitlist/Newsletter: To send you updates about Instabook, including transactional emails (e.g., service updates, feature announcements) and marketing communications (e.g., promotions, new features). You may opt out at any time using the unsubscribe link in each email.
• To analyze Site usage and improve our Service.
• To understand how visitors navigate and interact with our Site.
• To respect your cookie preferences and avoid showing the consent popup on subsequent visits.

3. Cookies and Tracking Technologies

• Google Analytics Cookies: These cookies help us understand Site usage. They are only activated if you accept cookies via our consent popup. You can learn more about how Google uses this data in their Privacy Policy.
• Consent Cookie: A functional cookie stores your consent choice ("accepted" or "declined") for 365 days. This cookie is necessary to comply with privacy regulations and does not track you beyond recording your preference.

You can manage cookie settings in your browser to block or delete cookies at any time. However, declining cookies will prevent Google Analytics from tracking your visit.

4. Third-Party Services

• Google Analytics: We use Google Analytics, a service provided by Google, Inc. ("Google"). Google may process data on our behalf and store it on servers outside the EU. Google anonymizes IP addresses before processing, and we do not combine this data with other personal information. For more details, see Google’s Privacy Policy and How Google uses information from sites or apps that use our services.
• phpList: We use phpList, an open-source email management software installed on our EU-based servers, to manage our waitlist and newsletter subscriptions. No third-party service providers process your newsletter data; it remains under our control.

5. Your Choices

• Newsletter Subscription: By joining our waitlist or newsletter, you consent to receive emails after confirming your subscription via a double opt-in email. You can opt out at any time using the unsubscribe link in each email or by contacting us at the dedicated email address provided in our messages.
• Cookie Consent: When you first visit our Site, you’ll see a popup asking for your consent to use cookies. You can:
  • Accept: Enable Google Analytics tracking.
  • Decline: Prevent Google Analytics from loading, though the consent cookie will still be set to remember your choice.
• Browser Settings: You can disable cookies in your browser or use tools like "Do Not Track" settings, though this may affect Site functionality.

6. Data Retention

• Waitlist/Newsletter Data: We retain your email address and name (if provided) until you opt out. Upon opting out, your data is deleted immediately from our phpList database.
• The consent cookie expires after 365 days, after which you’ll be asked for consent again.
• Google Analytics data is retained according to Google’s retention policies (typically 26 months by default) and is anonymized, so it cannot be linked to you personally.

7. Data Security

We take reasonable measures to protect the data we collect, including:

• Newsletter Data: Your email address and name (if provided) are stored in an encrypted database on our EU-based servers, managed by phpList software.
• General Security: We use industry-standard security practices to protect all data. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

8. International Data Transfers

Our waitlist and newsletter data is stored and processed on servers located in the European Union. Google Analytics may process analytics data on servers outside the EU. By accepting cookies, you consent to this transfer. Google complies with applicable data protection frameworks, such as the EU-US Data Privacy Framework.

9. Your Data Rights

You have the following rights regarding your personal data:

• Access: Request a copy of your data (e.g., email address, name).
• Rectification: Correct inaccurate data.
• Deletion: Request deletion of your data (e.g., by opting out of the newsletter).
• Restriction/Objection: Limit or object to data processing (e.g., stop marketing emails).
• Data Portability: Receive your data in a structured, machine-readable format.

To exercise these rights, contact us at the dedicated email address provided in our newsletter messages. We comply with the General Data Protection Regulation (GDPR) for EU residents and other applicable data protection laws. Our lawful basis for processing newsletter data is your consent, which you may withdraw at any time.

10. Children’s Privacy

Our Site, Service, and newsletter are not directed to individuals under 13. We do not knowingly collect personal information from children under 13. If we learn such data has been collected, we will delete it promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

12. Contact Us

If you have questions about this Privacy Policy or your data, please contact us at:

ProCreative
hey@instabook.site

For newsletter-related requests (e.g., opting out, data access), use the dedicated email address provided in our newsletter messages.